Dormans Park

 


The trustees thought that a description of Dormans Park and its management would be of particular interest to new residents and will remind all residents how they can continue to ensure that Dormans Park is a pleasant and peaceful place to live.

Management
Ownership of the roads, verges and trees thereon is vested in the Trustees, who are appointed by virtue of the original Trust Deed dated May 1907. The deed was updated in May 1970.  They are responsible for the upkeep and raise funds by the levy of a Road Rate which is recognised to be at a very modest level, given the general ambience of the Park.

The Trustees appoint a Treasurer and an Advisory Committee composed of residents to assist them in a number of duties required to ensure the smooth running of the Park. These duties include the maintenance and repair of the roads, verges and surface water drains together with periodic checks on the condition of roadside trees and replanting where necessary. The Trustees meet with the Advisory Committee six times a year to discuss all aspects of the management of the Park.

Care of the Roads
The roads are assessed on a yearly basis to determine the proposed resurfacing schedule for the forthcoming year which takes into account the condition of the road and the volume of traffic using that road. The work carried out will be dependent on the funds available to the Trust. If residents notice the appearance of potholes, they should notify the Roads Secretary. It should be borne in mind that the roads were never constructed to take heavy lorries and residents who engage contractors for work on their properties are asked to ensure that any damage to the adjacent road or verge is repaired. Where new development takes place a Developer Compensation is sought to defray the additional damage to the roads as a result of large commercial vehicles.

Care of the Verges
Maintenance of the verges is the responsibility of the Trustees who employ a contractor to mow and repair as necessary, but residents are encouraged to assist by mowing their own verge if they are so minded. We kindly ask that residents refrain from placing objects such as logs and stones on the verges. If this occurs, residents will be asked to remove them. The contractor also clears the surface water drains and removes the fallen leaves in the Autumn.

Residents and their guests are asked not to damage the verges by parking or allowing horses on them and dog owners are asked to be comply with the law by removing any mess left by their dogs on the verges, roads or footpaths.

Hedges
Residents are asked to ensure that their hedges and trees do not overgrow the verges thus preventing the contractor from cutting the grass or obscuring sightlines.  If they do not comply after consultation and the contractor has to trim back the overgrowth then the resident will be asked to bear the cost. It is hoped that residents will not allow high hedges to exclude light from neighbouring properties.

Driving and Parking
The issue of vehicle speed is of constant concern and excessive speed in the Park where walkers, children and horse riding are common can only be very dangerous.  The suggested speed limit in the park is 20mph with a 15mph restriction over the railway bridge.  Providing this is heeded there should not be a need to add further traffic calming methods such as additional speed humps.

The Park is sparsely lit at night and therefore ask that for safety reasons there is no parking on the road at night.  We also ask residents and visitors not to park on the roads during the day, instead parking on residential private driveways.

Noise and Pollution
The peace and tranquillity of Dormans Park is enjoyed and appreciated by all residents.  To this end, it is generally accepted that the use of any noisy machinery should be kept to a minimum at weekends and particularly on Sunday afternoons. Consideration should also be given to neighbours when lighting bonfires.

Neighbourhood Watch
Dormans Park is a Neighbourhood Watch area and crime has historically been low. The Area Co-Ordinator in the Park is Chris Keller of Navardalen and any information on crime or antisocial behaviour should be passed to the Co-ordinator or, if urgent, direct to the 
Police.

Resident Communications & Privacy Information
As a resident of Dormans Park, the Dormans Park Roads Trust (DPRT) will communicate with you on matters relating to the Trust and Dormans Park, including payment of the annual Road Rate as outlined in your Supplemental Deed of Covenant.

If you have completed a Resident Survey (the form can be found under ‘Resident’s Survey) requesting electronic communications from the Trust or made a request via email, you will continue to receive these electronic communications going forward. Your contact details (contact name, house name, email address, Road Rate payment status and phone number if provided) are kept solely for the management of the Trust (Road Rate requests and payment chasers, Annual Resident Meeting minutes and Trust updates/notices) are not shared with any third parties unless you have specifically asked to be put in contact with another party e.g. with the Trust solicitor. Your information will be held in a password protected document.

You may request at any time confirmation of the information we hold on you (Subject Access Request) by sending your request to dormanspark@outlook.com which will be fulfilled within one months of receipt.

You may unsubscribe from these communications at any time, however we greatly appreciate those residents that allow us to communication electronically as this is more efficient both in terms of time and cost, and allows more regular communications to be issues. To unsubscribe please send your request to dormanspark@outlook.com which will be fulfilled within one month of receipt.

If you move away from the park, please inform dormanspark@outlook.com  via email and your information will be deleted from our email distribution list within one month of receipt.

In addition, there is also the existence of the ‘Dormans Park Chat Room’ which is a members only forum for residents to exchange information. Once you have been signed up as a member you can see communication from other residents as well as post your own questions and comments. Please note this is not formally part of the Trust.

Change of Ownership
It is important that new residents enter into the current Deed of Covenant (May 1970) and to this end should contact the solicitors who hold copies of this deed and will facilitate the process.

The solicitor is: 
ROHAN SOLICITORS LLP
Aviation House 
1-7 Sussex Road
Haywards Heath
West Sussex 
RH16 4DZ

Telephone: 01444 450901

Trustees and Advisory Committee
There are currently three Trustees who can be contacted at the following addresses:
Ekely, West Hill (Roads Secretary)
The Anchorage, Hill Crest
Walden, East Hill

The Treasurer can be contacted at The Crest, Hill Crest.
The Neighbourhood Watch co-ordinator can be contacted at Navardalen, Dormans Gardens.

For over a hundred years Dormans Park has remained a pleasant and beautiful place to live. This continues to be the case through the efforts of the Trustees, the Advisory Committee and the residents who enjoy this quiet area of sylvan countryside. This position will continue, providing everyone who lives here makes a contribution in their own way.

Should anyone wish to know more about Dormans Park there is an excellent booklet entitled ‘A History of Dormans Park’ written by Vincent Davies a past resident and available from the Trustees at £5 per copy. Any monies received are passed to William Davies, the author’s son, and donated to charity.

Annual Resident Meeting (ARM)
The Trust holds an Annual Resident Meeting (ARM) The purpose of the meeting is as follows:
Report on the activities undertaken by the Trust since the last ARM;
To report on the annual accounts for year ending 31st March;
To communicate Road Rate Payment for the forthcoming year;
To allow residents to raise matters of concern to the Trust.

All residents will receive an invitation to the ARM normally one month in advance of the meeting.