Dormans Park

 
 
Management
Ownership of the roads, verges and trees thereon is vested in the Trustees, who are appointed by virtue of the original Trust Deed dated May 1907. The deed was updated in May 1970.  They are responsible for the upkeep and raise funds by the levy of a Road Rate which is recognised to be at a very modest level, given the general ambience of the Park.

The Trustees appoint a Treasurer and an Advisory Committee composed of residents to assist them in a number of duties required to ensure the smooth running of the Park. These duties include the maintenance and repair of the roads, verges and surface water drains together with periodic checks on the condition of roadside trees and replanting where necessary. The Trustees meet with the Advisory Committee six times a year to discuss all aspects of the management of the Park.

Care of the Roads
The roads are assessed on a yearly basis to determine the proposed resurfacing schedule for the forthcoming year which takes into account the condition of the road and the volume of traffic using that road. The work carried out will be dependent on the funds available to the Trust. If residents notice the appearance of potholes, they should notify the Roads Secretary. It should be borne in mind that the roads were never constructed to take heavy lorries and residents who engage contractors for work on their properties are asked to ensure that any damage to the adjacent road or verge is repaired. Where new development takes place a capital sum is levied from the developer to defray the inevitable wear and tear.

Care of the Verges
Maintenance of the verges is the responsibility of the Trustees who employ a contractor to mow and repair as necessary, but residents are encouraged to assist by mowing their own verge if they are so minded. We kindly ask that residents refrain from placing objects such as logs and stones on the verges. If this occurs, residents will be asked to remove them. The contractor also clears the surface water drains and removes the fallen leaves in the Autumn.

Residents and their guests are asked not to damage the verges by parking or allowing horses on them and dog owners are asked to be comply with the law by removing any mess left by their dogs on the verges, roads or footpaths.

Hedges
Residents are asked to ensure that their hedges and trees do not overgrow the verges thus preventing the contractor from cutting the grass or obscuring sightlines.  If they do not comply after consultation and the contractor has to trim back the overgrowth then the resident will be asked to bear the cost. It is hoped that residents will not allow high hedges to exclude light from neighbouring properties.

Driving and Parking
The issue of vehicle speed is of constant concern and excessive speed in the Park where walkers, children and horses are common can only be very dangerous. The suggested speed limit throughout the Park is 15mph and providing this is heeded the existing humps should be adequate. The Park is sparsely lit and for safety reasons residents are encouraged not to park on the roads at night. Parking on the roads in daytime is discouraged as virtually all houses have off road parking facilities.

Noise and Pollution
The peace and tranquillity of Dormans Park is enjoyed and appreciated by all residents.  To this end, it is generally accepted that the use of any noisy machinery should be kept to a minimum at weekends and particularly on Sunday afternoons. Consideration should also be given to neighbours when lighting bonfires.

Neighbourhood Watch
Dormans Park is a Neighbourhood Watch area and crime has historically been low. The Area Co-Ordinator in the Park is Chris Keller of Navardalen and any information on crime or antisocial behaviour should be passed to the Co-ordinator or, if urgent, direct to the 
Police.

Resident Communications
Residents can opt to have four types of communication from the Trust via email; ARM Minutes, Road Rate Payment Requests, Neighbourhood Watch Updates and Trust Updates.
 
In addition, there is also the existence of the 'Dormans Park Chat Room' which is a members only Yahoo Group.  Once you have been signed up as a member you can see communications from other residents to the group as well as post your own communications.
 
If you are interested in receiving email communications or wish to be subscribed to the Yahoo Group then please complete the attached 'Resident Survey' and return to the Roads Secretary (as indicated at the top of the survey).

Change of Ownership
It is important that new residents enter into the current Deed of Covenant (May 1970) and to this end should contact the solicitors who hold copies of this deed and will facilitate the process.

The solicitor is: 
Mrs Helen Barlow
Hodkin and Co. Solicitors
42/44 Copthorne Road
Felbridge
East Grinstead
West Sussex
RH19 2NS

Telephone: 01342 325765

Trustees and Advisory Committee
The residents who make up the Trustees and Committee are detailed below. Other than the Trustees and Treasurer the responsibilities for road maintenance and such administration as is necessary are taken by various members of the Advisory Committee.

There are currently four Trustees who can be contacted at the following addresses:
Ekely, West Hill (Roads Secretary)
Ranworth Manor, Swissland Hill
The Anchorage, Hill Crest
Walden, East Hill

The Treasurer can be contacted at Ibeshe, Hill Crest.
The Neighbourhood Watch co-ordinator can be contacted at Navardalen, Dormans Gardens

For over a hundred years Dormans Park has remained a pleasant and beautiful place to live. This continues to be the case through the efforts of the Trustees, the Advisory Committee and the residents who enjoy this quiet area of sylvan countryside. This position will continue providing everyone who lives here makes a contribution in their own way.

Should anyone wish to know more about Dormans Park there is an excellent booklet entitled ‘A History of Dormans Park’ written by Vincent Davies a past resident and available from the Trustees at £5 per copy. Any monies received are passed to William Davies, the author’s son, and donated to charity.

Annual Resident Meeting (ARM)
The Trust holds an Annual Resident Meeting (ARM) The purpose of the meeting is as follows:
·         Report on the activities undertaken by the Trust since the last ARM;
·         To report on the annual accounts for year ending 31st March;
·         To communicate Road Rate Payment for the forthcoming year;
·         To allow residents to raise matters of concern to the Trust.
 
All residents will receive an invitation to the ARM normally one month in advance of the meeting. 


The trustees thought that a description of Dormans Park and its management would be of particular interest to new residents and will remind all residents how they can continue to ensure that Dormans Park is a pleasant and peaceful place to live.